Complete the VSA College Portrait With StudentTracker
NASULGC and AASCU have created the College Portrait – a web reporting
template that communicates information on the undergraduate student experience
to the public. In order to help our participating schools complete the
"Undergraduate Success and Progress Rate" table on the College
Portrait, the Clearinghouse is adding a
StudentTracker query that will provide institutions with a summary enrollment and retention
table. You must participate in our Core,
DegreeVerify and StudentTracker services to produce the StudentTracker VSA report.
The StudentTracker VSA query will be available to participating Clearinghouse
institutions
on September 1, 2008. Institutions that have committed to participating with the VSA will be contacted a few months before September
1st and invited to submit a StudentTracker file.
View Our Sample Outcomes Table
To see what the Student Success and Progress Rate outcomes table will look
like for your institution, download our sample SAS
and SPSS code.
This will open the StudentTracker detail file in your analytical software
program and create the table. To run your sample query, see our instructions.
(In the final StudentTracker VSA query, additional code
will not be required to create the table.)
Frequently Asked Questions
Our Institution Has Committed To The VSA, But Does Not Yet
Participate In The Clearinghouse, Who Should I Call?
The Clearinghouse has regional directors for each area of the country that can assist with the sign-up
process. If you need help, please contact your state's regional director:
Dannette
Sullivan
West (AK, AZ, HI, ID, MT, NV, UT, WA)
206-324-3228
Don Gwinn
North Central (CO, IA, IL, MI, MN, ND, NE, NM, SD, WI, WY)
847-491-1335
Frost
Johnson
Pacific Coast (CA, OR)
503-892-8760
Jerry
Smith
South Central (AL, AR, LA, MO, MS, TN)
256-736-1888
Joe Roof
South Central (FL, GA, NC, SC, VA)
386-740-0146
Pam Gilligan
Northeast (CT, MA, ME, NH, NY, PR, RI, VT)
508-541-8057
Paul Taylor
Mideast (DC, DE, IN, KY, MD, NJ, OH, PA, WV)
859-363-0000
Robert Dunning
Southwest (KS, OK, TX)
936-730-1526
We Do Not Currently Participate In The Clearinghouse, Is There Anything
We Should Consider When We Join?
Yes, when you join the Clearinghouse you have a one-time opportunity to
submit historical enrollment files. Once your institution is active we cannot
add historical records to the active system. As you prepare to go live with your
Core service make sure you consider how far back your data needs to go to produce a
complete outcomes table.
We Participate In Core And StudentTracker, But Not
DegreeVerify. Why Isn't That Enough For The Outcomes Table?
One of the key precepts of the Clearinghouse's partnership with our
participating institutions is that you must share your enrollment and degree
information in order to receive the same data from other participating institutions. This
ensures that all schools are treated equally. Therefore, in order to receive
degree information in your StudentTracker file, you must provide your data to
us.
Our State System Office Handles This Type Of Reporting For Us.
Can They Create The Table Through The Clearinghouse?
Yes, if your system office has a StudentTracker agreement with the
Clearinghouse and participates in Core and DegreeVerify, it can submit these
requests.
We Recently Joined The Clearinghouse, But Did Not Submit
Historical Enrollment Files. Can We Send Them Now?
No, unfortunately. Because the Clearinghouse database is a live reporting
system, the nuances of adding historical files are extensive. If you did not
submit historical enrollment files to the Clearinghouse, you
should consider the following:
- If your institution has participated with the Clearinghouse long enough to
get the four-year retention rate (i.e., Fall 2004 for the Fall 2000 freshmen
cohort), then the data you need for the VSA College Portrait will be available.
- If your institution began its Core service more recently, you will need to
contact a VSA official about options for creating your local retention rates
internally until you have sufficient historical data to use the
StudentTracker tool. The Clearinghouse can still
produce the transfer retention and completion rates for you.
I Am A Researcher And Have Questions About The Clearinghouse's
Role In The VSA, Who Should
I Contact?
If you have specific research questions, please contact the Clearinghouse's
director of research, Richard
Reeves.
Who Should I Contact For More Information About The VSA?
