Batch File Exchanges

One of the benefits of StudentTracker is your ability to use it to enrich your records with enrollment and degree data* from other institutions. StudentTracker's batch file exchange feature enables you to obtain information for large group cohort studies using one of four research options (to learn more, see "Types of Searches"):

1. Former Prospective Students: Verifies the subsequent enrollment of your former applicants who never enrolled and prospects who never applied
2. Former Students: Verifies the subsequent enrollment of your former undergraduate and graduate students
3. Current Applicants: Verifies the previous enrollment of your current applicants
4. Sibling/Parent Students: Verifies the subsequent enrollment of your current students' family members

Preparing Your File
The Clearinghouse will provide you with file format specifications to build your research inquiry file. Files can be prepared using either Excel or flat file format. 

Transmitting Your File
You can send your files to us using your Clearinghouse secure FTP account (a StudentTracker research analyst will help you set up your account). Each time you successfully upload a file, a file delivery receipt will be emailed to you.

Obtaining Your Research Results
You will receive a new files email when your StudentTracker results are ready for retrieval from your secure FTP account. Your StudentTracker research results include (click the name to see a sample of the report):

• Control Report: Overview of your original inquiry and the results
• Aggregate Report: Summary of the first schools attended by your cohort 
• Student Detail Report: Specific enrollment information about your cohort.  

You should allow 72 hours for your request to be processed. If you do not receive your results by then, please contact us at 703-742-4200 or studenttracker@studentclearinghouse.org.